Privacy Statement

Thanks for clicking through to our privacy policy! Not many people do, but we’re glad you have because it gives us a chance to show you how seriously we take your privacy and how carefully we hold your data. This policy explains how and when we can collect your information – such as your name and your email address – and how we use it. Your data is your business, and we respect that, so you’ll need to let us know what information you want to give us, and how you want us to be in touch with you. And we’ll respect that. If at any time you don’t want to be in touch with us any more, we’ll be sad to lose your support, but we will respect your wishes and take you off of our lists right away. We're sorry for the legalese in the policy – we wanted it to be as comprehensive as possible and make sure both you and we are protected. So happy reading!

If you have any questions, please get in touch with IPPF’s Data Protection Officer via gdpr@ippf.org or write to GDPR, c/o IPPF, 4 Newhams Row, London SE1 3UZ.

NOTE: Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. Such links should not be interpreted as approval by us of those linked websites or information you may obtain from them. We have no control over the contents of those sites or resources

PRIVACY POLICY SheDecides is a movement supported and hosted by International Planned Parenthood Federation ("IPPF"). IPPF is committed to protecting your privacy when dealing with your personal information. This Privacy Policy sets out how IPPF collects and shares your personal information in relation to the SheDecides movement. Please read this Privacy Policy carefully.

1. Introduction

About Us

By providing your information to us (either via this website, in person or email), you agree to the processing set out in this Privacy Policy. In this Privacy Policy references to "we" or "us" or "SheDecides" are to:

The International Planned Parenthood Federation (IPPF), a UK registered Charity (no. 229476) with registered address at 4 Newhams Row, London SE1 3UZ.

We act as data controller in respect of your personal information that we process.

If you have any questions about how we collect, store or use your information, you may contact IPPF’s Data Protection Officer via gdpr@ippf.org or write to GDPR, c/o IPPF, 4 Newhams Row, London SE1 3UZ.

Changes to the Policy

We may change the content of our website and how we use cookies without notice, and consequently our Privacy Policy may change from time to time in the future. We therefore encourage you to review our Privacy Policy when you visit the website from time to time to stay informed of how we are using personal information.

This Privacy Policy was last updated on 28 November 2018.

Further notices highlighting particular uses (such as direct marketing) that we wish to make of your personal information may also be provided to you when we collect certain personal information from you together with the ability to opt in or out of certain uses.

2. What personal information do we collect and process?

Information you provide to us

Newsletter Mailing List

Personal information that you provide to us:

will include:
o    First name
o    Surname
o    Email


may include:
o   Survey data, where you choose to take part


Friend (Individual)

Personal information that you provide to us:

will include:
o   First name
o   Surname
o   Email
o   Region
o   Country
o   Age


Friend (Organisation)

Personal information that you provide to us:

will include:

o   Contact Person at your organisation – Full name, email and telephone number
o   Region
o   Country

may include:

o   Alternate Contact Person at your organisation – Full Name, email, telephone number
o   Preferred language
o   Other languages
o   Types of possible contribution from you to us
o   How you heard about us
o   Comments

Correspondence

If you contact us, we may keep a record of that correspondence and our response to you. 

3. How do we collect personal information?

We collect your personal information:


·        in person
·        by email
·        via our website 

4. Who do we collect personal information from?

We collect personal information:

·         From you

5. What do we use your personal information for?

We have set out in this section the reasons why we use your personal information and the legal basis for using your personal information for that particular purpose.

We may use your information:

to provide you with information about the SheDecides movement and its activities

We may communicate with you by email in connection with our charitable aims or activities, to provide you with information and updates about our activities and events and to obtain information to inform our movement (all such information collected will be anonymised), where you have chosen to receive this type of communication.

We are committed to sending you only marketing communications that you have clearly expressed an interest in receiving. Our email communications will provide you with an option to opt-out of further communications. Alternatively, at any time, you may opt-out by contacting us via the details in section 1, About Us to update your preferences.

Legal basis for use 

We use your personal information for this reason because you have given us your consent. As explained above, you may choose, at anytime, to withdraw your consent from receiving these types of communications.

to conduct surveys

We may use your information to contact you about conducting surveys for data analytics in order to understand more about you, as our supporters, and your experiences, by email and to use this information on an anonymised basis for research, evaluation and statistical purposes.

Legal basis for use

We use your personal information for this reason because you have given us your consent. You may choose, at anytime, to withdraw your consent from receiving these types of communications.

to inform you of changes to SheDecides 

We may contact you if SheDecides is part of a re-organisational change where we may need to transfer some or all of your personal information to the relevant third party (or its advisors), your personal information would continue to be used for the same purposes set out in this policy or for the purpose of analysing any reorganisation.

Legal basis for use

We may need to use your information to achieve the legitimate interest, of allowing us to make changes to how we operates.

for legal or regulatory obligations ►
We may need to pass your information on to law enforcement, regulators or the court services in connection with enquiries, proceedings or investigations by such parties, anywhere in the world or where compelled to do so. We may process your personal information to comply with our regulatory obligations or communications with regulators.

We will, where permitted, notify or seek your permission before passing on your information unless this would prejudice the prevention or detection of a crime.

We may use your information in order to comply with a legal obligation that we are subject to. We may use your information to achieve the legitimate interest, of pursuing a legal claim or in order to cooperate with law enforcement, court services or regulatory authorities.

6. Who do we share your personal information with? ►

Disclosures to third parties ►

We disclose your information in order for you to use our website and in order to communicate with you, for example, we share your data with Hubspot, MailChimp, Pagefield Communications and Crush Design to enable us to contact you. You can contact us for details of specific disclosures made in respect of your information.

7. How long do we keep your personal information for?

1 We keep your personal information only for as long as reasonably necessary for the reasons described in this privacy policy, for example where your personal information is stored:

2 to provide you with information about the SheDecides movement and its activities

3 We may retain your personal information until we receive from you a notification to opt-out of all further communications but if we have not contacted you for a period of 12 months, we will remove your personal data.

2 where claims are contemplated 

3 We will retain your personal information for this purpose, where we reasonably believe that information will be necessary to defend or prosecute or make a claim against you, us or a third party, for 6 years after the circumstances have arisen which may give rise to a claim.

2 for analysis of our movement and its communications with you 

3 We will retain your personal information for this purpose for 24 months.

2 for legal and regulatory purposes 

3 We will retain your personal information for this purpose for 7 years.

8.       International data transfers ►

1 SheDecides may transfer information collected about you outside of the European Economic Area ("EEA"). SheDecides will ensure that your information is only transferred where there has been an adequacy decision by the Commission. For more information, visit http://ec.europa.eu/justice/data-protection/international-transfers/adequacy/index_en.htm

9. Links to other websites ►

1 SheDecides contains links to other third party websites. Once you enter a third party website, we have no control over a third party website's activities and you are subject to the terms and conditions of that website and its privacy policy. We do not accept any responsibility or liability for their activities, policies or processing of your personal information.

10. Cookies ►

1 What are cookies? 

2 The web site uses a small number of non-intrusive cookies. Cookies are small text files that are placed on your computer, mobile phone or tablet by web sites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to web site owners. We may use data gathered from your use of our website to analyse and adapt the site in order to manage our space effectively. We may also use this data for trouble shooting, data analysis, testing, maintaining security and safety.

1 What types of cookies does our website collect? 

2 We collect cookies through Google Analytics and to learn more about the cookies that google analytics collects, visit https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage?hl=en.

1 Can I control the use of my cookies? ►

2 Most web browsers (including Chrome, Internet Explorer, Firefox and Safari) allow you to control your cookie settings and to delete any cookies already stored on your computer or other device.

You can control the use of cookies on your device, including deleting and blocking the cookies we and other sites use, through the browser settings on your device, but please note that any changes you make may affect your ability to properly use this web site.

To find out more about the way cookies work, how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

11.   Your rights ►

1 You have certain rights, under data protection legislation, in relation to the personal information that we hold about you. These rights are subject to certain exemptions such as public interest (e.g prevention of crime) and our interests (e.g maintaining legal privilege).Your rights include:

·        The right to access your personal information
·        The right to rectification of your personal information
·        The right to erasure of your personal data
·        The right to restrict or object to the processing of your personal data
·        The right to data portability ·        The right to object to receiving marketing as described under section 5 ·        The right to complain to your supervisory authority, in the UK this is the Information Commissioner's Office, about the use of your personal information

1 If you would like to contact us about your rights, please see the contact details in section 1, About Us.